How to change your business systems the right way.


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Restructuring or reorganizing information management systems is a path fraught with danger. In many cases, however, such a change can yield great benefits if it is completed successfully and effectively. There are many examples of companies successfully moving to cloud-based systems, a necessity in the current business climate.  There are also many examples of failed transitions to new enterprise management systems causing frustration and disruption to employees and customers.  How do you know if it’s the right time and the right solution to make the move?  

The social and legal expectations put on companies today are constantly changing. When the regulatory requirements of your industry change, that may drive a change to your company’s systems. If you are not mandated to make such changes, the value of the new system must be clear, especially in relation to your company’s day-to-day operations. Even though some systems offer significant benefits, they can be difficult and expensive to implement. Ease of adoption among your personnel is another huge factor to consider.  

A new system should always assist your company in achieving its overall goals, and maintaining and boosting productivity is a big part of that. On the surface, a system might seem beneficial to your business in the long run. But serious thought must be put into how that system will integrate into the day-to-day activities of the people carrying out essential tasks. Is this new system going to speed up or slow down your daily operations? What is the learning curve like? Is there a scenario where your workers might ignore a new system, rendering your investment worthless? Weakly implemented new systems do the opposite of what they’re supposed to do. As opposed to saving money and time, the process costs you both. Being mindful of how a system will be implemented is just as important as the functional benefits of the system itself.  

One of the best internal changes your business can make today is to move to a centralized data and management system. A centralized system increases efficiency at all levels of the organization and provides management with a better understanding of the trends and patterns at play within your company. The right implementation of such a system enables and empowers members of your organization at every level to do a better job.  

Too often, companies treat a new system implementation as merely a data migration exercise for the IT team to manage. Of course, that’s a big part of it. However, the bigger part can often be the cultural change that is required to deliver the outcomes you’re looking to achieve by moving to a new system. If you’re switching from one platform to another that does the same thing, in the same way, your gains are going to be marginal. The software may be faster, it may be more intuitive, the reports may be better, but fundamentally it’s just a better version of what you’ve got. When you have an opportunity to fundamentally change how you approach the problem, the gains can be exponential.    

Our concierge onboarding is tailored to your organization and its unique challenges and opportunities. The initial onboarding process is designed to be quick, effective, and provide as much assistance as you need to make the transition smooth and easy and get up and running in a matter of weeks. But that’s just the beginning. We’re there with you every step of the way as the organization adapts to a new way of working and to help you achieve those exponential gains. Our experts are always available via several support channels, in the event where you have any questions or run into a problem. 

We are very proud of what our customers tell us that Totum Compliance has delivered for their organization. If you are ready to revolutionize your approach to compliance and risk management and embed it into your organization’s DNA, Totum Compliance may be a a great option. Get in touch today to find out more. 

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